For Exhibitors

Information for Exhibitors


Exhibitor opportunities now available for purchase via online system

We have put a system in place that enables interested companies to reserve/purchase a Floor or Table display along with other exhibition and sponsorship packages online.

If you are a company representative that would like to exhibit at or sponsor the Congress, please use the link below to directly access the reservations/purchasing system.

Go to the Exhibition and Sponsorship Platform

Exhibition and Exhibitor Opportunities

The meeting will host a Science and Technology Exhibition for industry and academic institutions to showcase their technologies, programs and products. This is an opportunity for organizations to meet face-to-face with hundreds of researchers and professionals from around the world who are involved in basic research or are developing applications based on electroporation and the use of pulsed electric fields of high intensity. The aim is to create an environment stimulating interdisciplinary interactions, to present the latest achievements and to demonstrate current knowledge. The Congress is offering plenty of opportunities to engage with the attendees and share your products and services with them.

Are you the perfect match for the 2nd World Congress?

Not sure if your product is of interest to attendees of the 2nd World Congress on Electroporation and Pulsed Electric Fields in Biology, Medicine and Food & Environmental Technologies? To help you determine if you have what our attendees want, below is a list of various types of organizations and products that our members would love to see!

Biological Equipment Manufacturers and Biological Suppliers… Introduce new products or reinforce the availability of your current product lines for DNA prep, cell culture, electroporation, pharmaceuticals and more.
Computer and Software Manufacturers…Show our members how to address their personal and professional computer needs.
Government Agencies… Disseminate information about current policies, programs, and services.
Industrial Corporations… Present your company’s important research and developments.
Information Services… Provide hands on demonstrations of scientific and technical databases to our scientists.
Microscope Manufacturers and Suppliers… Show your most advanced equipment to encourage new research possibilities.
Photography Equipment Manufacturers… Demonstrate the latest technological advances in photography.
Publishers… Display textbooks, professional journals, and research publications.
Academic institutions… Share your current programs and research with others actively working in the field.

And more… Do you have an interesting service or product that could be of use to our attendees? Here is your chance to display it and explain its value face-to-face to our scientists and researchers.

2nd World Congress Exhibiton Fees

The Congress will be offering two options for exhibitors: a 6-foot tabletop display on which to place your items or an 8 ft by 8 ft floor display space for you to place your display and materials.

Table Top Fee

$975

  • A 6 ft. table with an identification sign bearing your company name
  • Equipment: 6 ft table, 2 chairs and a wastebasket
  • Free listing and logo on the Congress website
  • One complimentary exhibitor registration for your representative
  • Unlimited exhibit area passes for prospects

Floor Display Fee

$1,350

  • An 8 ft. by 8 ft. space with an identification sign bearing your company name
  • Equipment: A 6 ft table, 2 chairs and a wastebasket
  • Free listing and logo on the Congress website
  • One complimentary exhibitor registration for your representative
  • Unlimited exhibit area passes for prospects


Information about payment

Reservations are available with a completed registration form accompanied by payment in full or a deposit of 50% of the total cost of your exhibition space, to:

2nd World Congress on Electroporation New Beginnings Management, Inc.
PO Box 12901
Raleigh, NC 27605

Checks should be written to New Beginnings Management, Inc. If you prefer to pay by VISA, MasterCard, American Express, or Discover, please include your card number and expiration date on the exhibit contract.

*Note that for payments processed prior to the end of February 2017, you are entitled to a 10% discount on the basic booth rates. Offer does not apply to the additional equipment you reserve with your booth.

Payment should be made within 15 days following the reception of the Invoice, but no later than July 24, 2017. Reservation will be confirmed by email once payment is received. (The Congress reserves the right to cancel exhibit space without refunding the deposit if the balance is not paid by the above deadline).

Tentative Exhibition Schedule

Subject to change without notice
DAY PROGRAM TIME
Sunday, September 24 Exhibit Hall Move-in 12:00 – 17:00
Monday, September 25 Coffee Break
Lunch
Poster Session
10:00 – 10:30
11:45 – 13:15
15:30 – 17:30
Tuesday, September 26 Coffee Break
Exhbitor Sponsored Lunch
Poster Session
10:00 – 10:30
11:45 – 13:15
15:30 – 17:30
Wednesday, September 27 Coffee Break
Lunch
Poster Session
Exhibitor Move Out
10:00 – 10:30
11:45 – 13:15
14:30 – 16:30
16:30 – 18:30

Other Sponsorship Opportunities

Registration Bag Advertiser

Contact Congress Secretariat for Pricing!

  • Company logo printed on high quality registration bags (logo to be provided by June 27, 2017).
  • Acknowledgment on signage and in the congress program.

Program Booklet Sponsorship

  • $1,500* – Color ad on back cover of program.
  • $1,500* – Color ad on inside front or back cover of program.

Other Sponsorships Opportunities

  • $350 – Registration bag insert – fee per insert (must be provided by July 24, 2017)
  • $300 – Exhibitor Sponsored Lunch

Miscellaneous


Exhibition Contact

Marietta W. Ellis
New Beginnings Management, Inc.
PO Box 12901
Raleigh, NC 27605
marietta@newbeginningsmanagement.com
Phone: +1 (910) 755-5431
Fax: +1 (910) 755-5432


Cancellations

Exhibitors requesting cancellation four months prior to the start of the exposition (May 24, 2017) will receive a full refund; later cancellations will be refunded at 25% of the full rental fee for the assigned space(s). If, for any reason, management finds it necessary to cancel the exposition, it is agreed by the exhibitors that each will pay a proportioned share of the direct expenses incurred by management in connection with the exhibit.


Liability and Insurance

The exhibitor assumes all responsibility for any and all loss, theft, or damage to exhibitor’s displays, equipment and/or property while on Hilton Norfolk the Main’s premises and hereby waives any claim or demand it may have against Hilton Norfolk the Main arising from such loss, theft, or damage.


Shipping

Information on shipping and storage will be sent to you after acceptance of your tabletop or floor display application. Questions should be directed to the Congress Secretariat, PO Box 12901, Raleigh, NC 27605; 910-755-5431, FAX 910-755-5432.

View/Download the “Exhibitor Opportunities” PDF leaflet
Exhibitor Opportunities 2nd World Congress