Presentation Guidelines

Presentation Guidelines

Oral Presentation Guidelines

Presenters should load their presentation slides (PowerPoint or PDF format), as well as any supporting materials (e.g. videos) to the laptops in the room designated for your presentation prior to the time of the session for your presentation.

Please note that the preferred format of the presentation is 16:9 (width:height)!

You should bring the presentation files on a USB device, or download them from the internet on-site. Please allow enough time for your presentation download and subsequent upload. Technical assistance will be provided on-site to help you with the download/upload. PowerPoint (Office 10 and older versions) on Windows operating system will be used for presentations. Mac computer users can use their own computers for presentation, but they must also provide their own VGA adapter, or alternatively export their presentation to Microsoft Office PowerPoint format.

Before the start of the session, the presenters should preview their presentation and inform the session Chair to confirm their presence. The session Chairs will be present in the lecture rooms 10 minutes before the session is scheduled.

All presenters are asked to respect the time limits when giving their talks. These guidelines should be followed:

  • 15 minutes time slots — regular oral presentations and some keynote lectures: 12 minutes for presentation and 3 minutes for discussion;
  • 17 minutes time slots — regular oral presentations and some keynote lectures: 14 minutes for presentation and 3 minutes for discussion;
  • 20 minutes time slots — invited lectures, some keynotes: 16 minutes for presentation and 4 minutes for discussion;
  • 25 minute time slots – some keynote lectures, 20 minutes for presentation and 5 minutes for discussion;
  • 30 minutes time slots — some keynotes and plenary lectures: 25 minutes for presentation and 5 minutes for discussion.

Session Chairs will stop a presenter if they go past their allotted time. Please be considerate of speakers presenting after you and adhere to the allotted time.


Poster Presentation Guidelines

All posters should be on display through for the entire duration of the Congress. Poster boards will be marked according to track, session, and poster number. Authors should set up their posters before 10:00 AM on Monday, September 25th. Mounting of posters will be possible from 3:00 PM to 6:00 PM on Sunday, September 24th. There will be material ready for mounting. Posters must be removed by 2:00 PM on Thursday, September 28th.

Please also note:

  • Presenters should be at their poster boards during the session on their assigned day. For Monday, September 25th and Tuesday, September 26th – 3:30–5:30 PM; for Wednesday, September 27th – 2:15–4:15 PM.
  • Posters should remain on display all three days (Monday – Wednesday). All posters must be removed by 6:30 PM on Wednesday, September 27th. Posters not removed will be discarded.
  • Recording any presentation or session (oral or poster) by any means (photography, audio taping, or videotaping) is prohibited except by an ISEBTT-authorized agent for official purposes or by first authors who wish to photograph their own poster presentations.


Poster Dimensions and Guidelines

The poster dimensions are 3’6″ (1067 mm) high and 3’6″ (1067 mm) wide.

Please be aware of and adhere to these dimensions as you will not be permitted to extend into another presenter’s space.

Suggested guidelines for preparation: Poster should contain a 5″ (127 mm) high headline includes the title, authors, and affiliations in large letters (approximately 1″ (25.4 mm) high). The headline strip should be across the full width of the poster. Include a copy of the abstract which can be placed in the upper left-hand corner. The poster should be prepared to attract an attendees’ attention. It is important to clearly convey your message through the use of text, pictures, tables, graphs and to present a summary and important highlights of your work. To facilitate viewing of your poster, the information contained should be legible from a distance of 5 feet. The viewer should be able to understand the message being conveyed from the material contained on the poster without the requirement of an oral explanation.

Interactive Poster Presentation Guidelines

Presentation time: Total of 5 minutes including questions. Note: It is very important that you adhere to the schedule in order to provide enough time for other presenters in your session.

Location: The presentation will be in front of your poster. Your acceptance letter will include the Poster Board number where you will place your poster.

Presentation:  This is a short presentation, so remember to summarize your findings and the key points from your poster.  Attendees will have an opportunity before and after the Interactive Session to look at your poster and talk with you.

Key points:  It is not important to go through every aspect as you will run out of time. By summarizing the key points it will encourage attendees to come back to your poster after the Interactive Session. The best presentation would include: a brief introduction that summarizes the objective of the work followed by a brief explanation of the key results/experiments (select only the critical data to explain and it is not necessary to give details about methods unless asked). Then finish with a brief summary of the key conclusions.